Tips on Becoming a Master of Presentations
In creating an effective presentation, there is actually no secret, you just need to establish a clear objective, plan and organize your materials and use the appropriate visual aids. You need to know your objectives first to have a successful presentation because your objectives will drive your presentation and move your audience toward your end goals. It is important that your end goals will drive a particular action from your attendees, allow them to adopt a new perspective or enable them to respond to the information or facts presented. To establish these goals, you need to have careful planning because your objectives become the foundation of your presentation’s content, organization, and visual aids.
Aside from establishing your objectives and analyzing your own goals, you also have to consider your audience’s needs and expectations. You are able to choose the appropriate points of emphasis in your presentation, develop an effective and useful level of detail, select and prepare appropriate visual aids, and create a tone that is sensitive to the circumstance of your audience, through understanding of the expectations and needs of your audience. The next step is to plan and organize your material to help you in tailoring your approach, and using visual aids can help you in creating effective one-way or two-way communication to your audience. When planning your material, don’t wait to prepare your presentation, prepare an outline, analyze your audience and choose appropriate presentation style and visual aids.
Although aesthetics is important in any visual presentation, avoid using fancy designs, loud colors, special characters, logos or unnecessary decorations that can shift the attention of your audience from the important things you need to discuss. It is important to have a readable material so everyone in the room can clearly read you material, and never use a photocopy of a standard printed page as a display. It is also important to keep the number of words in a minimum level and keep the content up tp a maximum of eight lines per slide share. It is better to sacrifice content for legibility because having good contents that are not readable is just useless. For your texts, avoid using italic fonts and a lot of curves, but rather use readable fonts such as Arial and Sans Serif which are easier to read than Times Roman or Monotype Corsiva. Don’t fill up the slide share, use light letters such as white or yellow on a dark background like dark blue or navy green, and use equations sparingly.
If you want to give out handouts, use a wide format printer for you to use bigger sheets of paper for a more interesting look and you can use them as a backdrop as well. Digital technologies can also help you have a more interesting presentation such as Powerpoint presentation or LCD flatscreen TV presentation.
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